Office Admin Sales Support – admin/office
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West Island Wholesale Electronics Distributor is seeking an organized detail-oriented individual who takes pride in, and ownership of their work. You possess good interpersonal, phone and time management skills. You can prioritize tasks based on need and importance to avoid lags in service. You work well with little supervision and learn tasks quickly. You are meticulous in your notes, filing and record keeping. You enjoy a small, quiet office environment, with a variety of tasks. You are flexible in nature and realize the importance of customer relationships.
Tuesday to Friday 8:30-4:30
Key Criteria:
• DEC and 2-5 years’ experience in a similar role
• Computer Literate (MS Office, Excel / Outlook essential)
• Accounting Software we use is Quickbooks/ Sage Simply Accounting or similar
• Bilingual Written Spoken English/ Spoken French
• Good Phone / Interpersonal Manner
• Flexible in nature with good work ethic
• Good Administrative skills – follow up skills
• Well organized
• Able to follow instructions/work independently
Key Tasks:
• Process customer Purchase Orders
• Create vendors, Create Customers, Create Items, Create Purchase Orders, Create Packing Slips/Invoices·
• Process credit cards
• Bank wiring and funds transfer·
• Handle petty cash receipts and disbursements
• Obtain credit card info from customers
• Post receipts
• Post inventory adjustments & Transfers
• Work closely with the sales, shipping and receiving department
• Process weekly recurring Purchase Orders
• Match and maintain all packing slips with invoices received
• Maintain and follow through Pro Forma invoices
• Order all office supplies / Coffee order
• Process all steps from receipt, to shipment on all excess sales orders
• Follow weekly customer demand change with suppliers. -expedite-push outs-pricing
• Track inbound shipments with freight carriers UPS/FedEx and other carriers
• Open mail
• Receive payments
• Trade references /complete all forms for Management signature·
• Assist with A/R collections when needed
• Physical inventory (annually)
• Inventory Posting to subscription sites
• Assist in creating an employee handbook / procedural manual
• Answer phone, direct calls
• Filing General office duties
• Work consistently to provide a productive work environment and deliver a quality customer experience
